Family Housing: Eligibility


Eligibility for Family Housing is outlined in your Family Housing Agreement. To maintain your eligibility, you must meet the following requirements.

Student Status

  • For the purpose of eligibility for Family Housing at the UW, the following definitions apply:
    • The academic year begins with autumn quarter.
    • Full-time registration is at least 12 credits per quarter if you are an undergraduate student and 10 credits per quarter if you are a graduate student.
    • Facilities operated in public-private partnership with HFS (Commodore Duchess and Radford Court) are considered UW Housing.
  • You must be a full-time student during the quarter that you move in.
  • You must maintain full-time registration as a matriculated student at the UW Seattle campus for three of four quarters each year. 
  • Audited and repeated classes do not count toward the full-time requirement.
  • The Residential Life Administrative Office will verify your registration at the beginning of each quarter and the number of credits you earned at the end of each quarter.

Family

  • For the purpose of applying for Family Housing at the UW, a family is defined as:

A married or registered same-sex domestic couple, with or without children. The partnership must be registered with the state of Washington or another jurisdiction where domestic partner registrations are offered.

OR

A single parent with one or more dependent children. Dependent children are defined as children less than the age of 18 who are under your legal custody, or children who are age 18 or older who are claimed as dependents on your tax return. For children who are age 18 or older, a copy of your tax return must be submitted to the Residential Life Administrative Office no later than April 30, annually.

  • You must notify the Residential Life Administrative Office within 72 hours of changes to family size or marital status.
  • Only registered UW students, spouses, registered same-sex domestic partners and children of students may live in UW Family Housing. Other relatives or friends may not reside in UW Family Housing.
  • You must provide copies of documentation supporting your eligibility for Family Housing, such as proof of marriage or registered same-sex domestic partnership, dependent children's birth certificates, and/or proof of custody. Copies of your family's documents can be faxed to HFS at 206-543-3124, or sent as PDF attachments to hfsinfo@u.washington.edu.
  • If you are pregnant, you are eligible to move in or transfer to a larger unit at the start of your third trimester.

Loss of Eligibility

If you fail to maintain full-time status you may be asked to vacate Family Housing.

  • You must notify the Residential Life Administrative Office if you fall below full-time status. Special arrangements may be made for reasons such as serious illness, unforeseen financial or family hardship, or required noncredit field work. Written documentation will be required.
  • For consideration of a waiver to the full-time registration requirement, graduate students registered for thesis or dissertation credits (less than full-time) must submit a letter from their department adviser to the Residential Life Administrative Office on an annual basis. This letter must confirm continuing satisfactory progress toward a degree.

If violation of the Agreement results in eviction, termination, non-renewal of the Agreement by HFS, or vacate at the request of the private property management company in lieu of legal eviction, the resident becomes ineligible to reside in any UW housing facility.

Apartment Size Eligibility

Apartment size eligibility is based on family size. The UW assignment standards for Family Housing are as follows:

One Bedroom

Married couples or registered same-sex domestic partners with no children.

Two Bedrooms

Students with one or two dependent children in residence, who are married couples, registered same-sex domestic partners, or single parents.

Three Bedrooms

Students with two or more dependent children in residence, who are married couples, registered same-sex domestic partners, or single parents.

Departmental Letters

To establish eligibility when you are not yet registered, or when the credits you are registered for do not meet HFS eligibility standards, you can ask your academic department to provide HFS with a verification letter.

Departmental letters should: 

  • Be on UW departmental letterhead;
  • Be signed;
  • Include your first name, last name and UW student number; and,
  • Clearly state that you are or will be a registered full-time UW student in the eyes of the department for a particular quarter. 

Departmental letters may be faxed to the HFS Student Services Office at 206-543-3124, or sent via campus mail to:

Student Services Office

Housing & Food Services

210 Lander Hall

Box 355600

Other

All HFS Facilities

You must be accepted as a student at the UW and maintain your status as a registered student in order to be eligible to live in the UW residence halls. If you fail to maintain your status as a registered student, you must notify the Student Services Office in 210 Lander Hall in person or via email at hfsinfo@u.washington.edu.

You are not eligible to live in UW housing if you:

  • Have been dismissed or evicted from any UW housing facility;
  • Have had an unlawful detainer action filed against you by the UW;
  • Have had a contract, lease or agreement terminated by the UW; and/or,
  • Have vacated any UW housing facility in lieu of legal eviction.
  • Are registered or classified as, or have been required to register or been classified as, a Level 2 or Level 3 sex offender pursuant to the laws of Washington State or the equivalent in any other state, territory or foreign county.

You may not be eligible to live in UW housing if anyone in your family has been convicted of a sex offense; or has entered a deferred adjudication agreement relating to a sex offense; or has been or is under active supervision by any state, territory or foreign country related to a sex offense; or has been or is required to register as a Level 1 sex offender, and you must notify HFS in writing at hfsinfo@uw.edu at the time your agreement is submitted.

If after submitting your agreement and your housing application anyone in your family is convicted of or is found to have committed a sex offense; enters a deferred adjudication agreement relating to or is placed under active supervision by any state, territory or foreign country relating to a sex offense; or is required to register as a sex offender, you must inform HFS of the offense in writing at hfsinfo@uw.edu within 24 hours of any adjudication. You may be required to check out within 24 hours of said notification unless HFS provides you with written permission to remain in UW housing.

You must provide the University with any information it requests related to a sex offense in order for the University to make a determination of your family's eligibility to reside in UW Housing based on the best interests of the University.

If at any time after you have submitted this agreement you become ineligible under the eligibility criteria stated above to reside in UW housing, you must inform HFS in writing at hfsinfo@uw.edu of your ineligibility within 24 hours of becoming ineligible, and to check out within 72 hours of becoming ineligible, unless you are required to vacate earlier.

Please note that eligibility criteria may differ for privately-managed properties.

You may refer to the following websites for more detailed information:

Commodore Duchess

Radford Court

Application

Communities

Apply Now 

Residential Life Administrative Office

HFS Central Office, Terry Hall
Box 355605
Phone: 206-543-7725

Student Services Office

210 Lander Hall
Box 355600
Phone: 206-543-4059
Fax: 206-543-3124
hfsinfo@uw.edu