Frequently Asked Questions


1. Why should I work for HFS? 

2. When will I get a response to my application? 

3. How can I increase my chances of getting a job? 

4. What if I don't have any 'real' work experience? 

5. I have lots of experience, why haven't I been contacted yet? 

6. I am an international student. Am I eligible for these positions? 

7. Why is the system having trouble saving my application? 

8. Why has my application status change from Applied to Eligible for Hire or Contacting for Interview/References? 

9. I had an interview and/or completed an employment questionnaire, so now what? 

1. Why should I work for HFS?

  • Gain work experience
  • Earn money while working with your friends and peers
  • Have a job that is arranged according to your class schedule
  • No transportation expenses
  • Develop real work references
  • Leadership opportunities

2. When will I get a response to my application?

Due to the number of applications we receive, we are not able to send individual notifications and updates to all candidates. We are continually accepting applications for many student positions. Applicants will be contacted as a position matching their interests, experience and schedule becomes available. Most positions are filled just before the start of each quarter, but often positions become available throughout the quarter.

Many times, our position openings change on a weekly basis. This is why we have a variety of candidate banks to apply to. Please note that you may apply to these candidate banks even though there may not be active hiring for the position at that time. If you do not receive contact in the first few weeks, it is likely because shifts are not yet available for the positions you have applied to. You are welcome to contact HFS Human Resources with questions (phone 206-543-5814 or send an email).

See question 8 for details about the hiring process.

3. How can I increase my chances of getting a job?

Check out the Application Hints link on the main page of the application.

4. What if I don't have any 'real' work experience?

HFS offers a number of entry-level positions. We recognize that for many students, this will be their first opportunity to seek employment. We appreciate having the opportunity to guide and mentor new employees into the workforce and potentially into careers.

You are encouraged to list any volunteer or school/community project experience on your application.

5. I have lots of experience, why haven't I been contacted yet?

First, check that all information on your application is correct and current (especially your schedule), and make sure that you have actually applied to a position (listed under My Jobs).

Secondly, because students will not be hired for shifts that conflict with their stated class schedule, a particular candidate may not have been contacted simply because shifts matching the candidate's schedule have not yet become available. However, if you are concerned that there is truly a problem, you are welcome to contact HFS Human Resources with questions (phone 206-543-5814 or send an email).

6. I am an international student. Am I eligible for these positions?

There are different sorts of jobs that students can have on campus. There are temporary/hourly positions and there are student assistant positions. The student assistant positions require that the student be registered for actual credit classes (at least six undergraduate credits or four graduate credits). Nearly all HFS student positions are student assistant positions, so students who are only registered for ELP/IEP units are not currently eligible for these positions.

You are encouraged to apply for other temporary positions on campus through the UW employment website. Simply search the location as Seattle Campus and the category as temporary. 

7. Why is the system having trouble saving my application?

Please accept our apologies. On occasion, when Save is clicked on the applicant profile, the screen refreshes and clears all information. As initial troubleshooting, please start by filling in just the required fields of the application, then click Save. You can then go back into your profile and complete the non-required information. For questions or to report persistent problems, please contact HFS Human Resources (phone 206-543-5814 or send an email).

8. Why has my application status changed from Applied to Eligible for Hire or Contacting for Interview/References?

When a candidate applies for a position, the status will appear as Applied. Applications in Applied status are repeatedly reviewed by hiring managers. When a candidate's schedule, interests and experience match with a currently open shift, he/she will be contacted for an interview or to complete an online employment questionnaire.

Following the interview or questionnaire, the candidate's application status will be changed to Not Selected, Hired or Eligible for Hire. Eligible for Hire is noted for candidates who have been screened by HFS Human Resources and seem like a good match for HFS. Just because someone is Eligible for Hire does not mean they have actually been hired. HFS Human Resources will contact the candidate to offer a position once they have found one that meets the candidate's availability, preferences and skill set.

9. I had an interview and/or completed an employment questionnaire, so now what?

Following completion of an interview or employment questionnaire, students are offered shifts/positions based on experience, interests and schedule availability. Job offers are made via email, so please keep an eye out for emails from hfsjobs@uw.edu. Respond promptly to ensure that the shifts/positions you are offered are not offered out to another candidate. Once you accept, in order for you to start working, the HFS Payroll Office will need to see original identification or documentation showing your eligibility to work in the U.S. (such as your Social Security card, U.S. birth certificate or passport). Review the complete list of allowable documentation. International students will also need to have an I-20 ready.

If you have questions about what identification or documentation you can use, please email us.