Guest Housing


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Guest Housing

We are now accepting reservations for summer 2016 housing!

Housing is available from Sunday, June 19–Wednesday, August 31, 2016.

Guest Housing at the UW provides on-campus accommodations for those who desire the advantage of being in a relaxing yet invigorating environment close to colleagues, research facilities and exceptional libraries. Guest Housing is intended for visiting undergraduate and graduate students, faculty, staff members and alumni including individuals pursuing research, internships, and educational or employment opportunities in the greater Seattle area. Guests eligible for housing are visiting students and visiting personnel 18 years of age or older. Visiting students must present current college/university identification at check-in. For visiting personnel, sponsorship by an appropriate UW affiliate must be verified to Conference Services prior to check-in.

Accommodation

UW residence halls are passively ventilated and not air conditioned. Hardwired Ethernet access is available in sleeping rooms for those who bring their computers (Ethernet cord required). UW wireless access is available in all public areas of campus and is also accessible in West Campus guest rooms. The required log in and password are issued by the Conference Desk weekly. Microwave ovens, laundry facilities, television lounges and other gathering areas are conveniently located in each residence hall. Guests may deposit funds into their conference card laundry account at the Conference Desk. No unregistered overnight visitors are permitted to share guest accommodations.

Please continue to our Guest information page for additional information regarding our accommodations and your stay.

Contact

For questions, please contact the Conference Services Office at 206-543-7636, hfsconf@uw.edu or by fax at 206-897-1620. Please identify yourself as interested in the Guest Housing program. Advance, confirmed reservations are required. Our Conference Desks are unable to process walk-in or unconfirmed housing requests.

Reservations and Payment

Completed reservation forms with prepayment, 10% of the total due or a minimum deposit of $100.00 (whichever is larger), must be submitted no later than seven calendar days prior to arrival. Payments must be made in U.S. dollars by check or Visa/MasterCard. Checks must be drawn on a U.S. bank account, made payable to University of Washington. The UW charges $25.00 for all returned checks. Any remaining balance is due at check-in on your day of arrival. Unpaid account balances or additional charges including damages, cleaning or key replacement will be processed after checkout.

Reservations are processed on a space-available basis. A submitted reservation form does not guarantee housing. Only reservations with an emailed confirmation that has been issued by the Conference Services Office will be considered confirmed. Reservations are nontransferable. Available housing inventory is limited, and early applications are encouraged.

Guests must make their own roommate arrangements. Each overnight guest must submit a separate online reservation form and payment.

Cancellations

All refund requests will incur a $20.00 Refund Processing Fee. Guests who cancel their reservation with the Conference Services Office seven calendar days or more prior to their scheduled arrival date will receive a full refund (less the Refund Processing Fee). Guests who cancel less than seven calendar days prior to their arrival date forfeit the entire reservation deposit. If the Conference Services Office receives no advance cancellation and a guest does not show, no refund will be made and the guest will forfeit the entire deposit or prepayment.

Changes

If after check-in a guest wishes to shorten the length of their reservation by changing their departure date, a minimum advance notice of one business day is required in order to be eligible to receive a refund (less the Refund Processing Fee). Failure to provide one business day's notice will result in the guest being charged one night's housing. Guest reservation changes by a double-occupancy guest, which will change the status of the remaining guest to single occupancy, will result in the remaining guest being charged the single occupancy rate, which must be paid at the same time. If a guest requests a reservation adjustment that results in a change from a long-term stay to a short-term stay, the guest's nightly rate and balance due will be adjusted to reflect the short-term rate. Any guest-initiated changes resulting in a refund request will incur a $20.00 (plus applicable tax) Refund Processing Fee.