Registration Services


register

Our professional staff is available to provide our UW colleagues with a variety of conference registration services. We'll work with you to customize a plan that fits the needs of your conference!

We feature two packages to provide optimum service to you and your participants.

 The Purple Standard

  • Design the conference registration form webpage for direct registrations
  • Collect all registration fees (including payments by cash, checks, credit/debit cards and UW budget numbers) in an HFS-managed Master Account
  • Resolve incomplete registrations and payments
  • Provide refund/charge-back reconciliation service
  • Send invoices to participants upon request
  • Provide weekly reports of confirmed attendees to the conference organizer
  • Email confirmation letters within two business days of receipt of conference registration
  • Provide a statement of account and transfer net registration revenue to your approved UW budget 60 days after your conference

 The Gold Standard

  • Design the Conference registration form webpage for direct registrations
  • Collect all registration fees (including payments by cash, checks, credit/debit cards and UW budget numbers) in an HFS-managed Master Account
  • Resolve incomplete registrations and payments
  • Provide refund/charge-back reconciliation service
  • Send invoices to participants upon request
  • Provide weekly reports of confirmed attendees to the conference organizer
  • Email confirmation letters within two business days of receipt of conference registration
  • Email conference announcements using client mailing list (up to two messages)
  • Provide one set of single-colored name badges of registered participants and 5% additional blank badges for walk-in participants
  • Provide on-site staff for two hours to oversee and execute the University of Washington campus-registration duties
  • Provide a statement of account and transfer net registration revenue to your approved UW budget 60 days after your conference

For more information or to make arrangements for Registration Services, please complete the Registration Services Request Form.