Undergraduate Housing: Cancelling your agreement before move-in


If you wish to cancel your housing application before moving in, you must do so via your Application and Assignment Home Page.

If you submit your cancellation within one week of submitting your application, you will not be assessed a cancellation charge as long as you have not yet been assigned to a room.

If you cancel your application after one week or if you have been assigned, for any reason, including the fact that you have decided not to attend the UW, you are subject to a cancellation charge as outlined in your housing agreement. Prior to receiving a housing assignment, you will be held to the cancellation charge based on the first agreement duration preference that you select when you apply for housing.

You will be subject to cancellation charges as shown below:

Spring Quarter 2017

Cancellation Received  

Charge  

Within one week of application submission (and not yet assigned) $0
On or before January 31, 2017 $0
February 1–15, 2017 $350
February 16–28, 2017 $500
March 1–March 25, 2017 $500 + $15/day late cancellation charge
On or after March 26, 2017 $500 + full spring quarter charges

Autumn Quarter 2017

Cancellation Received

Charge

Within one week of application submission (and not yet assigned) $0
On or before April 30, 2017 $0
May 1–May 15, 2017 $150
May 16–31, 2017 $200
June 1–30, 2017 $300
July 1–31, 2017 $400
August 1–31, 2017 $500
12-month applicant: September 1–9 2017
9-month applicant: September 1–20, 2017
$500 + $15/day late cancellation charge
12-month applicant: On or after September 10, 2017
9-month applicant: On or after September 21, 2017
$500 + full fall quarter charges

Winter Quarter 2018

Cancellation Received  

Charge  

Within one week of application submission (and not yet assigned) $0
On or before October 31, 2017 $0
November 1–15, 2017 $350
November 16–30, 2017 $500
December 1, 2017–January 1, 2018 $500 + $15/day late cancellation charge
On or after January 2, 2018 $500 + full winter quarter charges

Spring Quarter 2018

Cancellation Received  

Charge  

Within one week of application submission (and not yet assigned) $0
On or before January 31, 2018 $0
February 1–15, 2018 $350
February 16–28, 2018 $500
March 1–March 24, 2018 $500 + $15/day late cancellation charge
On or after March 25, 2018 $500 + full spring quarter charges

Cancellation Charge Exceptions

Charges will be waived if you are cancelling for one of the following reasons:

  • Confirmed to live in a sorority or fraternity at the beginning of autumn quarter—provided you follow the steps on the linked page
  • Formally withdraw from or decline admission to the UW
  • UW admission is rescinded
  • Military duty—documentation required  

How to Cancel

Refunds

Refunds following cancellation are issued in these circumstances:

  • Cancellation charges plus any other outstanding charges are less than the deposit on file
  • Cancellation charges plus any other outstanding charges are less than the deposit on file plus any additional payments on the account
  • Cancellation charges have been waived

After all outstanding charges are paid, either from your deposit and/or payments made to your account, your refund will be issued. 

Payments

Payments following cancellation are required in these circumstances:

  • You do not have a deposit on file
  • Cancellation charges plus any other outstanding charges are greater than the deposit on file
  • Cancellation charges plus any other outstanding charges are greater than the deposit on file plus any additional payments on the account

Cancellation charges will be assessed within five business days of your cancellation, and your balance due can be seen on your Statement of Account page. Payment of outstanding charges is due immediately.

Requesting a Waiver

If you would like to request that your Cancellation Charge be reversed due to extenuating circumstances, you may requesting a waiver. If, after reading the requirements, you believe you are eligible for a waiver, you may make your request by following the instructions outlined on that page.

Agreement Termination

If you want to cancel your agreement after move-in, please see the Agreement Termination page.