Employee Husky Card


 Employee Husky Card

Eligibility

To qualify for a UW ID card (Husky Card), your position must be either a faculty appointment or classified as permanent working at least 50 percent full-time equivalency. Staff classified as temporary and/or hourly do not qualify for the Husky Card.

New Employees

Employees obtaining a Husky Card will need their UW employee ID number and their U.S. state- or federally-issued photo ID (such as a driver's license or passport). The Husky Card system is not updated in real time and requires a nightly feed from the employee payroll system. Once you are entered into the payroll system, it will generally take until the following business day for the system to send the update to our Husky Card database. In order to save you an unnecessary trip to our office, you can call us at 206-616-0689, and we can check your eligibility over the phone.

Taking Care of Your Card

It is important for cardholders to take proper care of their new Husky Card. Husky Cards should not be bent nor have holes punched in them. A thin wire antenna embedded in the Husky Card assists the smart chip in communicating with ORCA card readers. Keeping your Husky Card in a protective cover is the best way to ensure a long, functional life. Cardholders will be charged a $20 fee for replacement of a damaged Husky Card.

Replacing Your Husky Card and U-PASS

Lost or damaged Husky Cards that had a picture ID are $20 to replace, which can be paid with cash or check. If the replacement will be your first Husky Card that includes a picture or U-PASS powered by ORCA, there is no replacement fee regardless of whether or not you are a U-PASS subscriber. You can obtain a replacement card at one of our Husky Card Account & ID Center locations. Please be aware that if you are a U-PASS subscriber, your U-PASS will take 24–48 hours to activate on your replacement card. Visit UW Commuter Services for more information on the U-PASS.

Activating Your U-PASS

You can activate your U-PASS powered by ORCA after you have obtained your Husky Card. Sign up for the U-PASS online or visit UW Commuter Services in person to enroll.

Privacy Issues

There will be no personal identification information stored on the smart chip. The RFID chip will be used to validate that the cardholder has access to U-PASS transit privileges. All information associated with the card and access rights is kept in accordance with the UW policy on personally identifiable information. For information regarding the privacy of transit data, please see the U-PASS Terms of Use.

Out of Area Husky Cards

If you are a UW employee located in a remote location (outside of King, Pierce or Snohomish counties), and require an identification card, you may be eligible for an Out of Area Husky Card. This card will identify you as a UW employee for business/professional purposes, but will not be valid for use as a transaction card for campus services at the UW Seattle, Bothell and Tacoma campuses, UW Medical Center or Harborview Medical Center. This non-photo card will require you to show additional ID when using it and cannot be used where services require you to swipe the card through a reader. In addition, Out of Area Husky Cards do not have embedded RFID chips and cannot be used for associated functions like the U-PASS or proximity scanning.

Out of Area Husky Cards may be requested by a department administrator or payroll coordinator by emailing the Husky Card Account & ID Center at huskycrd@uw.edu. The request must include the employee name and UW employee ID number. Out of Area Husky Cards will be sent via campus mail to the department requestor.

Husky Card Account Payroll Deduction

Permanent staff or faculty may arrange to have a portion of each paycheck automatically deposited into their Husky Card Account by completing a Payroll Deduction Authorization form. Forms may be obtained at the Husky Card Account & ID Center located on the ground floor of Odegaard Undergraduate Library. A downloadable Payroll Deduction Authorization form is also available. It can be mailed to UW Box 353085. Payroll deductions must be a minimum of $10 per pay period, and amounts must be in increments of $5. The maximum balance you may carry on your Husky Card Account is $2,500.

If you arrange for payroll deduction, the deduction will occur on payday and will be noted on your pay stub. If you notice any discrepancies, please contact us at 206-543-7222.

You may cancel or change your payroll deduction if you notify us at least ten days before the next payday. You must notify us in writing by completing a Payroll Deduction Authorization form. Changes or cancellations received less than ten days before the next payday will not take effect until the following payday.