Planning Your Event

Relax and leave it to us. Whether you have a casual breakfast meeting for six or a full-service banquet for 1,000, you can rely on us to guide you through the process step-by-step. Our Catering Sales Representatives are dedicated, knowledgeable and experienced, so whatever your needs, they will be your partners in planning.

And, if you want to give your guests something to talk about for years to come, ask your Catering Sales Representative to help you pull out all the stops by bringing our culinary team into the process to create a unique and memorable menu just for you. We can coordinate with our many Seattle partners to bring you the best in themed décor, tasteful floral arrangements, music and entertainment…the sky is the limit.

Planning Checklist

Consider the following basics of event planning and then give us a call at 206-685-2051, so we can help you nail down those essential details:

  • Date
  • Time
  • Location
  • Number of Guests
  • Guest Demographics
  • Type and Length of Event
  • Table Arrangements
  • Cocktail Service
  • Hors d’oeuvres
  • Entrée Preferences and Special Diets
  • Method of Payment
  • Floral (Guest Tables and Buffet Tables)
  • Audio-Visual Needs
  • Themed Décor

Helpful Services and Contacts

Trash Disposal

Large events and outdoor events may require special arrangements to be made for waste receptacles and proper disposal. You may also need to order compost or recycling bins in certain buildings. Call 206-685-2811 or contact Recycling Services.


Parking on the UW campus is limited. We recommend that you encourage your guests to carpool. Commuter Services can assist you to make arrangements for short-term parking. Call 206-685-1543 or contact Commuter Services.


Campus-based audio-visual media services are available through Classroom Support Services or by calling 206-543-9900.

Floral, Rentals, Special Needs and Arrangements

Your Catering Sales Representative will be happy to assist you, for a minimal service fee, with floral arrangements, rentals and other unique accents for your special event.